NOTES AND INSTRUCTIONS

1. Pursuant to Rule 12 of the Malaysian Institute of Accountants (Membership and Council) Rules, 2001, a member who wishes to propose any motion before the annual general meeting of the Institute, shall give notice of such motion to the Registrar not less than 14 days before the date of the annual general meeting, that is, notice of any proposed motion must be received by the Registrar not later than Friday, 10 September 2004.  No motion shall be discussed at the annual general meeting unless the required notice has been given. Proposed motions must also comply with the guidelines issued by the Council as set out in the Provisional Notice of Annual General Meeting dated 2 August 2004. Please also refer to the guidelines and procedures on motions approved by the Council, which can be accessed at www.mia.org.my.
    

2. Pursuant to Rule 16 of the Malaysian Institute of Accountants (Membership and Council) Rules, 2001, votes shall be given by members present and who are entitled to vote or, if a poll is demanded, by such members or proxies appointed by the members.
    

3. Each member will find with this notice a form of proxy prescribed by Council for use at the meeting.  Pursuant to Rule 17 of the said Rules a member may only appoint a proxy who is another member entitled to vote at a meeting of the Institute.
    

4. Pursuant to Rule 17 of the Malaysian Institute of Accountants (Membership and Council) Rules, 2001 the instrument appointing a proxy, to be effective, must be received before 2.30 p.m. on Thursday, 23 September 2004 at the registered office of the Institute at Dewan Akauntan, No. 2, Jalan Tun Sambanthan 3, Brickfields, 50470 Kuala Lumpur.
    

5. Every member who is entitled to vote, shall have one vote for each vacancy for the purpose of the election of members of the Council under the provisions of paragraph (g) of subsection (1) of section 8 of the Accountants Act, 1967 and shall not cast more than one vote for any one candidate.  At this forthcoming annual general meeting, 3 vacancies arise for election of members of the Council in accordance with section 8(1)(g) of the Accountants Act 1967 read together with paragraph 2B of the Second Schedule of the Accountants Act 1967.
    

6. Pursuant to Rule 26 of the Malaysian Institute of Accountants (Membership and Council) Rules, 2001, every member who votes shall:-
    

   1. mark ‘X’ against the name of every candidate he voted for;
       

   2. seal the ballot paper in the envelope provided and endorse his full name and signature on the envelope; and
       

   3. ensure that once the envelope is sealed, endorsed and signed:-
       

      (i)       post or deliver it to the Institute not less than twenty-four hours at the address specified on the sealed envelope before the date and time for the annual general meeting (not later than 2.30 p.m. on Friday, 24 September 2004) or
       

      *(ii)     it is placed in the ballot box provided at the venue of the annual general meeting not later than the time specified for the commencement of the meeting.
       

      *    This provision applies only to members personally present at the annual general meeting.  Only members personally present can place their own sealed envelopes in the ballot box.  On the day of the annual general meeting, balloting for election of Council members will close at 2.30 p.m.
       

7. Any ballot paper which:-
    

   (a)      has more votes given by the member than the number of candidates to be elected by the member; or
    

   (b)      does not comply with the provisions set out above,

shall be deemed null and void.